Digital Accessibility Transformation

(WCAG 2.1 AA Compliance Initiative)

January 2025 – Present

Overview

In 2024, the U.S. Department of Justice finalized a rule requiring public institutions to make their digital services and communications accessible under WCAG 2.1 Level AA standards. For NWTC, this represented far more than a website project. It was an enterprise-wide transformation affecting websites, learning systems, documents, communications, procurement practices, and governance processes across the college.

I co-led the institution's accessibility initiative beginning in January 2025, initially partnering with our Information Security team and later with our newly appointed ADA Coordinator. Together, we worked to establish a sustainable accessibility program that would not only help the college meet compliance obligations, but also build long-term organizational capacity and improve the experience of students, employees, and community members with disabilities.

This work remains ongoing and has become one of the most significant strategic initiatives of my career.

Presentation slide about WCAG Standards and what they entail
Presentation slide outlining the cost of non compliance with WCAG standards

The problem

Like many institutions, NWTC had accessibility work occurring in pockets across the organization, but there was no centralized framework for understanding:

  • What digital assets existed
  • Which systems posed the highest institutional risk
  • Who owned accessibility responsibilities
  • How progress should be measured and communicated
  • How accessibility could become part of everyday work rather than a one-time remediation effort

The challenge was not simply fixing accessibility issues, it was creating an operational model that could sustain accessibility over time.

My role

I have served as a strategic co-lead of the initiative from its inception and continue to lead the work alongside our ADA Coordinator.

My contributions have included:

  • Establishing governance structures and work groups
  • Reviewing and drafting accessibility policies and standards
  • Defining compliance domains and communication channel frameworks
  • Developing annual assessment and reassessment processes
  • Leading accessibility tool evaluation and vendor selection
  • Presenting recommendations and progress updates to executive leadership and Cabinet
  • Implementing accessibility platforms and coordinating with IT on deployment
  • Designing leadership dashboards and reporting frameworks
  • Creating documentation for domains, channels, ownership, and risk
  • Developing training materials and facilitating document remediation workshops
  • Coaching content creators and web editors on accessible content practices

This initiative significantly expanded my responsibilities beyond my day-to-day role as Digital Design & UX Strategist and required me to grow as a strategic leader, facilitator, and change agent.

Approach

Governance First

Rather than approaching accessibility as a series of isolated fixes, we focused first on building sustainable institutional structures.

We established:

  • Compliance work groups and executive steering teams
  • Five compliance assessment domains
  • Eight high-level communication channels
  • A phased implementation approach based on institutional risk
  • Processes for annual reassessment and continuous improvement

This framework shifted the conversation from:

"How do we fix everything?" to "How do we build an organization that can reliably produce accessible experiences?"

Technology Selection & Implementation

To support compliance efforts at scale, I led the evaluation and implementation of accessibility tooling.

After gathering requirements and meeting with multiple vendors, we selected:

  • YuJa EqualGround for website and document accessibility monitoring
  • YuJa Panorama for accessibility monitoring within Canvas

I helped:

  • Define evaluation criteria
  • Assess vendor capabilities
  • Present recommendations to Cabinet
  • Coordinate purchasing and implementation
  • Partner with IT to ensure systems were configured to meet institutional needs

Building Institutional Capacity

Technology alone would not solve our accessibility challenges.

To create long-term success, we focused heavily on education and support.

Key efforts included:

  • Institution-wide foundational accessibility training
  • Tool-based remediation training for high-volume communicators
  • Accessibility Champion program
  • Ongoing coaching and consultation
  • Document remediation workshops

I personally:

  • Train approximately 25 web content editors annually
  • Facilitated document remediation training for approximately 75 employees
  • Continue to coach content creators on accessible practices as part of my regular responsibilities

Solution

The result has been the creation of an institution-wide accessibility program that combines:

  • Governance
  • Training
  • Technology
  • Reporting
  • Accountability
  • Continuous improvement

The program now provides NWTC with:

  • Defined ownership and responsibilities
  • A documented inventory of digital communication channels
  • Ongoing monitoring of high-risk systems
  • Leadership reporting and dashboards
  • Annual reassessment processes
  • Sustainable structures that extend beyond regulatory deadlines
Capture of an executive summary provided in April to assess overall compliance with WCAG standards

What changed

Governance & Strategy

  • Created five compliance assessment domains
  • Established eight communication channel frameworks
  • Developed annual reassessment methodology
  • Implemented executive reporting and dashboarding

Technology & Monitoring

  • Implemented YuJa EqualGround and Panorama
  • Expanded accessibility monitoring across major systems
  • Embedded accessibility review into publishing workflows

Training & Culture

  • Institution-wide accessibility training reached over 90% completion
  • Facilitated document remediation training for approximately 75 employees
  • Continued accessibility coaching and consultation for web contributors and content creators

Measurable Improvements

  • Public website accessibility score improved from 85.2 → 88.3
  • Public document accessibility score improved from 68% → 75%
  • Identified and prioritized 15 digital communication channels
  • Established a 25-member Accessibility Champion network

Impact

This work transformed accessibility from a technical issue owned by a handful of specialists into a shared institutional responsibility supported by governance, tools, and training.

More importantly, it created a sustainable framework that allows the college to:

  • Demonstrate good-faith compliance efforts
  • Prioritize work based on risk
  • Improve accessibility continuously over time
  • Better serve students, employees, and community members with disabilities

Ongoing

This initiative remains active and continues to evolve.

Current efforts include:

  • Completing channel and domain documentation
  • Expanding monitoring into additional systems
  • Strengthening vendor accessibility oversight
  • Maturing accountability structures
  • Conducting annual reassessments to measure progress and identify new priorities

While the initial focus was regulatory compliance, the initiative has grown into a broader digital transformation effort centered on inclusion, sustainability, and institutional change.